Document & Forms

At a Glance

SDSD's Maritime Documents & Forms Management System provides centralized document control and digital form distribution across vessel fleets. It ensures controlled document versioning, digital sign-offs, automated revision distribution, and ISM compliance.

Synchronized management for documents, ISM manuals and circulars to improve productivity.

The MAMS Document Management module enables managers to organize and manage their documents, including company ISM manuals, circulars and related documents. With the innovative Forms Management module, you can replace traditional paper-based forms and checklists filed by ship staff for a true paperless system.

  • Company ISM Manuals can be categorized by different documents and chapters
  • Documents easily created in an electronic format with an approvals process
  • Data synchronization between office and ship
  • Ability to make documents read-only to the vessels with acknowledgement option
  • MAMS enables office staff to review and edit controlled manuals
  • Manuals revision and revision history management
  • Company circulars uploaded per category and sent to the fleet
  • Comprehensive search facility

Additionally, we can create customized document management applications to fix gaps and inefficiencies in your existing systems to ensure they meet your current needs.

Why do ship managers and owners choose MAMS Evolution?

Competitive pricing
  • Flexible contracts designed to support operations and keep costs down
  • No charges due to vessel management changes and contract pauses
  • Updates included in the subscription

Easy to deploy

  • Data entry and database building/migration services
  • Onsite and online training, plus videos and user guides in any language
  • Guaranteed smooth rollout across office and vessels
  • 24/7 global support

Everything you see is customisable

  • Tailor screens to your workflow,
  • API integrations and bespoke modules
  • Or you can use MAMS as it is

MAMS Evolution is installed across vessels worldwide, including tanker, LNG, OSV, bulk and more. We’ve collaborated with shipping companies to ensure the software supports vessel and fleet technical, operational and compliance requirements.

 Download our latest datasheet for more information.
Document and Forms Module Datasheet

If you’d like to book a call back from one of our consultants, please click the “Book a Demo” button below.

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Frequently Asked Questions

How does SDSD Documents & Forms manage fleet document version control?

SDSD Documents & Forms centralizes fleet documentation, ensuring only current, approved document versions are distributed to vessel crews with automated revision tracking.

Can vessel crews complete and submit digital forms offline?

Yes. Vessel staff can complete digital checklists, logs, and operational forms offline. Data syncs to shore as soon as satellite connectivity returns.

Does the system support digital signatures and approval workflows?

Yes. Documents and forms support multi-level digital signatures, review approvals, and role-based access permissions.

How does controlled document management assist in ISM and ISO audits?

It maintains full document distribution logs, acknowledgment receipts, and revision histories required for ISM Code and ISO certification audits.